Spare parts accounting. Automation of warehouse

Every day thousands of people turn to the workshops with various breakdowns, ranging from a malfunctioning laptop and ending with the repair of cars and trucks...

In order to quality serve such a large number of clients, the workshops use various modern programs for warehouse automation, order management, procurement planning, etc. After all, it's incredibly difficult to keep accounting, customer base, orders and warehouse records in a service center without a single management system for all the company's business processes. And often entrepreneurs ask themselves the question: “Which program to choose for their workshop?”. In today's article, we will try to provide the reader with a detailed answer.

What programs for warehouse accounting of parts are on the market?

Today there are a lot of programs on the market that simplify the accounting of parts, ut only a few of them meet basic requirements, such as Warehouse Management In workshop. The developers of most such software solutions created them not for their own use, but for sale. That is, the programmers themselves do not work in the program and do not participate directly in the business processes of the workshop, but simply write the code without knowing the small details that are very important in the conditions of practical application. Such software is written for the sale and its task to be not the most convenient for the average employee service center and have usability, but attractive “acceptable” for implementation.

Although there are exceptions to the market, several programs in which have collected all the wishes of customers and took into account the small details. Moreover, its developers are very loyal and positive about new proposals and comments, which allows the program to improve with each passing day. One such solution is the program for warehouse management in the workshop - Gincore.

Gincore Features

Gincore software is designed for efficient spare parts inventory management and offers all the essential features you need:

1. Warehouse Management. When goods arrive at the warehouse, a barcode is attached to them, which is used to enter information into the software. A product card is created featuring the serial number, SKU, storage location, and other essential data. This allows you to fully control all items and maintain accurate spare parts inventory tracking.
   1. Inventory Auditing. With Gincore, stocktaking is much easier and faster. Simply walk through the warehouse and use a barcode scanner to check all items. The product data will be uploaded to the system, generating a comprehensive report on all stock surpluses and shortages. You can easily download this report in Excel format.
   2. Bin Location System. All scanned items are distributed across warehouses and assigned to specific locations. This storage data is recorded in the product card, ensuring you can instantly find exactly where the necessary devices and spare parts are located at any given moment.

   Do you manage spare parts in a repair shop? Gincore allows you to organize parts by location and easily check where they are stored. Learn more about the inventory management software for repair shops.

2. Order Management. This module includes a customer orders tab covering both sales and repairs. It records detailed information for every request: the manager who received and is processing the order, the device, deadlines, warehouse, and customer data. This allows for seamless control over order processing. If a specific item is out of stock, a purchase request to the supplier is generated automatically. All supplier order data is also managed within this same module.
3. Sales. The order module features a dedicated sales section. For each item, it displays the order date, the assigned manager, status, payment method, price, and customer details. The software enables you to track both online and offline sales. The quick sale feature allows you to enter a product's serial number or scan its barcode, and the information is automatically populated on the order page. For e-commerce sales, the order form includes more comprehensive customer details, allows adding multiple items, and lets you easily edit the order.
4. Accounting. The software provides powerful tools for tracking all financial transactions, managing balance sheets, and generating comprehensive financial reports.
5. SMS Notifications. This feature allows you to send essential information directly to your customers' phones, keeping them updated on their order status via text messages.
6. Google Analytics Integration. This option helps you gather complete data on statistics and customer interactions. By utilizing these insights, you can significantly improve the performance of your website and your business as a whole.
7. VoIP Telephony Integration. In Gincore, you can configure both incoming and outgoing calls. The software records phone conversations and generates performance statistics for your staff. With this feature, you can monitor your sales managers and improve your customer service strategy.
8. CRM. The software enables you to supervise employee performance, monitor order processing, manage warehouse inventory and finances, as well as automate and audit all your company's business processes. This will help elevate your service quality to a whole new level.
9. Logistics. This module is used to create supply chains: specifying the origin and destination for delivering an order or spare parts. To dispatch an order, simply scan its barcode and send it to the cart. After that, the courier receives a notification and proceeds with the delivery.
10. Statistics and Analytics. This module displays data showing exactly which advertising campaigns brought in customers and generated leads. Additionally, you can track your marketing and advertising expenses here.
11. Warehouse and POS Hardware Integration. The software easily connects with label printers for generating barcodes and scanners for reading them.
12. Document Builder. Using the built-in template builder, you can effortlessly create and print any type of business document.
13. Order Deadline Control. Gincore stores comprehensive data regarding order receipt, processing stages, status, and other details. This helps enhance customer service and ensures that no important details are ever overlooked.
14. Employee KPIs. With this feature, repair shop managers can monitor their team's performance, track individual employee workload, and gain actionable insights on how to improve overall service operations.

Program benefits. Why Gincore?

1. Fast: after registration, you can immediately begin to automate the business. The program is cloud-based, so forget about the complex settings on local computers;
2. Easy:  staff training does not take much time, because for each function there is a training video on our youtube channel;
3. Convenient: you can import data from the old accounting system: warehouse balances, commodity nomenclature, customer base, orders;
4. Safe: all your data is stored on secure servers in two countries, which allows you not to worry about the security of information. The level of access for employees you configure yourself;
5. Profitable: for beginners there is a free version of the program, which is not limited in functionality.

User Reviews

Konstantin Sanin, “Edelweiss”:  For 3 years we worked in a self-written program that did not meet all our requirements. In the summer we ran into Gincore and were very surprised to have finished online solution. The program allowed to automate parts accounting on 100%. Very grateful to the developers.

Where to begin?

I advise you to see for yourself how much the program can simplify the management of your business by simply clicking on the “Try Gincore now” button.

Try Gincore now

By the way, all the training materials on the use of the program for the accounting of parts are freely available on our youtube-channel .